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Monterey Peninsula Regional Park District

                                                                                         

 

Monterey Peninsula Regional Park District

Action Plan

 

Introduction

 

As outlined in the March 7, 2011, statement presented by Board President Jennifer Fellguth, Ph.D., the new general manager of the Monterey Peninsula Regional Park District (MPRPD) has been charged with developing and presenting an Action Plan at a special public workshop from 6:00 to 7:00 p.m., prior to the April 4, 2011, regularly scheduled board meeting for the purposes of:

·         Increasing organizational transparency,

·         Effectively engaging the public, and

·         Addressing other specific issues raised related to achieving optimal performance in our park district to meet the needs of the residents and visitors we serve.

 

Goals

 

The Board of Directors and new general manager have identified the following five goals as part of the strategy to meeting the above purposes:

·         Strong public participation in the governance of the organization,

·         Transparency in all aspects of the organization,

·         More participation of MPRPD in the communities the organization serves,

·         Meaningful collaboration with partners, and

·         Strong community participation in and appreciation for the District’s special places and programs.

 

Goal 1.—Strong public participation in the governance of the organization

Action 1.1, Ad Hoc Board Oversight Committee.—Identify at the April 4, 2011, special public workshop an ad hoc committee of the MPRPD Board of Directors, consisting of two members, whose responsibilities will include overseeing the process and timeline listed in this document and identifying, with input from the public and MPRPD partners, other goals and the process and timeline to complete them.

 

Action 1.2, Board Governance Training.—Among the responsibilities of the ad hoc Oversight Committee will be the evaluation Board governance training needs, opportunities and timelines.  The committee will report findings and make their recommendations to the full MPRPD Board of Directors at the May 2, 2011, regular meeting. 

 

Action 1.3, Meeting Notices.—Based on input during the April 4, 2011, draft Action Plan public workshop, MPRPD will:

  • Notice all public meetings on the home page of the District’s website,
  • Create, maintain and utilize a broadcast email list to send public meeting notices to individuals electing to be on the list,
  • Evaluate social media and other communication vehicles to advertise scheduled public meetings,
  • Continue all existing public meeting notice efforts (paid notice in the Monterey County Weekly and/or similar periodical, and meeting notice mailings and postings in public libraries and city halls within the district), and
  • Regularly examine its meeting notice procedures to include best practices for public agencies. 

 

Addition of meeting notices to the www.mprpd.org home page and broadcast email noticing to interested members of the public and partners will be initiated on or before April 29, 2011.

 

Goal 2.—Transparency in all aspects of our organization

Action 2.1, Question and Answers.—The Board of Directors will produce and post on the MPRPD website a question-and-answer document responding to recent inquiries made regarding business- and governance-related procedures.  This document will be posted on or before April 4, 2011.

 

Action 2.2, MPRPD Staff Involvement.—Beginning March 24, 2011, and running through the 2011 – 2012 fiscal year, the general manager will conduct monthly all staff meetings for the purpose of informing and receiving input from MPRPD staff on operational, programmatic and other mission-related topics.  Additionally, the general manager will arrange monthly visits to parks and open space preserves to facilitate regular and open communication with field staff.

 

Goal 3.—More participation of MPRPD in the communities we serve

Action 3.1, Ward Meetings. — Each Director and the general manager will host meetings twice each year in Wards.  The first of these constituent-focused meetings will be scheduled between April 1 and June 30, 2011.  The second meeting will be scheduled between October 1 and December 31, 2011.  The date, time, location and agenda for each meeting will be provided on the MPRPD website and to the media.  The results of these community meetings will be reported at the next regularly scheduled Board meeting by the Director in whose Ward the meeting was held.

 

Goal 4.—Meaningful collaboration with partners

Action 4.1, Environmental Scan of Key Partners and Park Users.—The general manager proposes a third-party confidential environmental scan of key MPRPD partners, park users and others that have firsthand knowledge of and experience with MPRPD and its performance.  This scan will be planned for May 2011, as a component leading to the development of an organizational strategic plan.

 

Goal 5.—Strong community participation in and appreciation for the District’s special places and programs.

Action 5.1, Community Survey.—The MPRPD Board of Directors will call for an objective District-wide third party survey to be conducted to assess public awareness, perception, satisfaction and other measures relevant to performance and future planning.  Upon completion of the survey, the results will be shared with the public at the next regularly scheduled Board of Directors meeting.  The actual timing of this survey is budget dependent. The decision on survey timing will be made as part of the 2011 – 2012 budgeting process, and reported by the Board of Directors no later than the June 6, 2011.

 

 Action 5.2, Strategic Planning.—The MPRPD Board of Directors will initiate a strategic planning process with the purpose of setting achievable goals and timelines, and the measures to track success.  Among the issues to be addressed are:

·         Assessing current mission, vision and values of the organization,

·         Training needs for Board of Director and staff,

·         Evaluating current and setting future:

o   Park, open space and infrastructure targets,

o   Conservation and land management goals for current and future park and open space assets, and

o   Programs, services, resource and staffing needs to effectively protect and deliver the highest quality system of parks and open space,

·         Evaluating park and open space policies relevant to the safety, experience and enjoyment of all users,

·         Assessing MPRPD administrative mandates, policies and procedures, as well as developing schedules and procedures to review, revise and implement them,

·         Evaluating and implementing communication strategies to best serve and inform stakeholders, and the residents and visitors we serve,

·         Creating mechanisms to increase public involvement in the governance of MPRPD and

·         Fostering a Board and staff culture that values, reflects and operates with transparency, meaningful public involvement and mutual trust. 

 

The actual timing of the strategic planning process is budget dependent. The decision on the timing of the strategic planning process will be made as part of the 2011 – 2012 budgeting process, and reported by the Board of Directors no later than the June 6, 2011, regularly scheduled meeting.

 

 

Summary

 

Because this is an iterative process, the Action Plan will be flexible to accommodate amendments from the MPRPD Board of Directors, staff and the community in order to meet the stated purposes of:

·         Increasing organizational transparency,

·         Effectively engaging the public, and

·         Addressing other specific issues raised related to achieving optimal performance in our park district to meet the needs of the residents and visitors we serve.

 

The MPRPD Board of Directors and staff are committed to the above purses and the related goals of:

·         Strong public participation in the governance of the organization,

·         Transparency in all aspects of our organization,

·         More participation of MPRPD in the communities we serve,

·         Meaningful collaboration with partners, and

·         Strong community participation in and appreciation for all the District’s special places and programs.

 

Plan progress will be reported at regularly scheduled Board of Directors meetings.

 

 

Action Plan Workshop Annotated Transcript of Public Comments